EAST LAMBTON MINOR HOCKEY ASSOCIATION
RULES OF OPERATION
Originally adopted and approved by the Board of Directors for East Lambton Minor Hockey Association (ELMHA) on September 11, 2007
Amended and approved by the Board of Directors for East Lambton Minor Hockey Association (ELMHA) on August 10, 2011
Table of Contents
Section 1 - Governance and Scope
Section 2 - Code of Conduct and Ethics
* All Members Code
* Team Official’s Code
* Parents Code
* Player’s Code
* Spectator’s Code
Section 3 - Eligibility and Registration
* Residency
* Registration Dates
* Registration Requirements
* Refunds
* Releases
Section 4 - Equipment and Uniforms
* ELMHA Colours
* ELMHA Logo
* Approved Player’s Equipment
* Mouth guards
* ELMHA Equipment
Section 5 - Player Movement
* Underage Players
* Team Selection
* Playing or Ice Time
* Rep Tryouts
* Affiliated Players
Section 6 - Conduct and Discipline
* Alcohol
* Code of Conduct
* Speak out
* Team Meetings (Philosophies)
* Police Records Checks
* Twenty-Four Hour Cool Down Rule
* Complaint Procedure
* Abuse and Harassment Complaint Procedure
* Appeal Procedure
* Conflict of Interest
* Confidentiality
* Unsupervised Dressing Rooms
* Female Player Dressing Room Policy
* Shower Room Policy
* Transportation of Athletes
* Injuries (Return to Play)
* Releasing Children from Supervision
* Discipline
Section 7 - Coaches/Managers/Trainers/Helpers
* Qualifications
* Responsibilities of Head Coaches
* Responsibilities of Assistant Coaches
* Responsibilities of Managers
* Responsibilities of Trainers
* Responsibilities of Parent Rep’s
* Selection of Coaches
* On Ice Helpers
Section 8 - Officials
* Off-ice Officials
Section 9 - Subsidization
* Courses
* Executive Expenses
* PRS
* 50/50 Draws
Section 10 - Games, Playoffs, Tournaments, Exhibitions, All Star Games
* Admission and Season’s Pass
* Playoff Games
* Tournaments
* Exhibition Games
* All Star Games
Section 11 - Photos
SECTION ONE - GOVERNANCE
East Lambton Minor Hockey Association operates under the governance of its Constitution and the Manual of Operations of the Ontario Minor Hockey Association and Ontario Women’s Hockey Association.
SECTION TWO - CODE OF CONDUCT AND ETHICS
ALL MEMBERS CODE
To establish and maintain standards for participants including all players, parents, team officials, executives and volunteers. The standards are comprised of, but not limited to, the following principles:
1. Members must endeavour to respect the rights, dignity and worth of every human being and endeavour to treat everyone equally within the context of their activity.
2. Members have a responsibility to declare a high degree of commitment and perform to that level of commitment.
3. Members should communicate and cooperate with other sports organizations, non-sports organizations, medical practitioners and educational institutions in the best interest of the players.
4. Members should encourage executives, parents, players and officials to obey the rules and spirit of the sport, and to treat each other in a courteous manner.
5. Members should never advocate the use of performance enhancing drugs or banned substances.
6. Members should be clear as to what is to be regarded as confidential information and not to divulge any such information without expressed approval of the individuals concerned.
7. Members are expected to consistently display high personal standards both professionally and personally.
8. All reasonable steps should be taken to establish a safe environment in keeping with the regular and approved practices within the sport.
9. Participants have a responsibility to themselves and the Association to maintain their own effectiveness, resilience and abilities.
10. Members should not display an affiliation with any business or organization in a manner that falsely implies sponsorship or accreditation by that group.
TEAM OFFICIALS CODE
1. Be a resource person able to assist the athlete to develop his/her athletic potential and self-dependency.
2. Recognize individual differences in athletes and always think of the athlete’s long-term best interests. Aim for excellence based on realistic goals. The activity undertaken should be suitable for the age and ability of the players.
3. Lead by example. Teach and practice co-operation, self-discipline, respect for officials and opponents and proper attitudes in language, dress and deportment. Rules are mutual agreements that no one should evade or break.
4. Make sport challenging and fun. Skills and techniques need not be learned painfully. Ensure that all equipment and facilities meet current safety standards.
5. Be honest and consistent with athletes. They appreciate knowing where they stand.
6. Be prepared to interact in a positive manner with administrators, league officials, on-ice & off-ice officials and parents.
7. Be responsible people who are flexible and willing to continually learn and develop.
8. Follow the advice of a physician when determining when an injured player is ready to play again.
9. Set and monitor the boundaries between a working relationship and friendship with players. Team officials should realize that certain situations or friendly actions could be misinterpreted, not only by the player, but also by others motivated by jealousy, dislike or mistrust and could lead to allegations or misconduct or impropriety.
10. Conduct of the team on and off the ice is the responsibility of the Team Officials.
PARENTS CODE
1. Do not force an unwilling child to participate in sports.
2. Remember, children are involved in organized sports for their enjoyment, not yours.
3. Encourage your child always to play by the rules.
4. Teach your child that honest effort is more important than victory so that the result of each game is accepted without undue disappointment.
5. Turn defeat to victory by helping your child work towards skill improvement and good sportsmanship. Never ridicule or yell at your child for making a mistake or losing a competition.
6. Remember that children learn best by example. Applaud good plays by your team and by members of the opposing team.
7. Do not publicly question the officials’ judgment and never their honesty.
8. Support all efforts to remove verbal and physical abuse from the children’s sporting activities.
9. Recognize the value and importance of volunteer team officials. They give their time and resources to provide recreational activities for your child.
10. Set an example by supporting and respecting your child’s team officials. When problems arise, communicate on an individual basis. Public comments are not appropriate.
PLAYERS CODE
1. Play for the fun of it, not just to please your parents or coach.
2. Play by the rules.
3. Never argue with the officials’ decisions. Let your captain or coach ask any necessary questions.
4. Control your temper - no mouthing off, breaking sticks, throwing gloves or other equipment.
5. Work equally hard for yourself and your team – both your team’s performance and your own will benefit.
6. Be a good sport. Cheer all good players, whether it's your teams or your opponents.
7. Treat all players as you yourself would like to be treated. Don’t interfere with, bully or take unfair advantage of any player.
8. Remember that the goals of the game are to have fun, improve your skills and feel good. Don’t be a show-off or always try to get the most points or penalties.
9. Cooperate with your team officials, team-mates and opponents, for without them, you do not have a game.
10. Remember, you are representing yourself, your parents, your team, your sponsor and your town at all times to and from the arena.
SPECTATORS CODE
1. Remember that children play organized sports for their own fun and enjoyment. They are not there to entertain you and they are NOT miniature pro athletes.
2. Be on your best behaviour. Don’t use profane language or harass players, team officials or on-ice and off-ice officials.
3. Applaud good plays by your own team and the visiting team.
4. Show respect for your team’s opponents. Without them, there would be no game.
5. Never ridicule or scold a child for making a mistake during a competition.
6. Condemn the use of violence in all forms.
7. Respect the officials’ decisions.
8. Encourage players always to play according to the rules.
SECTION THREE - ELIGIBILITY AND REGISTRATION
RESIDENCY
1. All players must reside habitually within the eligible boundaries of the ELMHA, as on file with the OMHA, with their custodial parents or legal guardians in order to play representative hockey in the ELMHA.
REGISTRATION DATES
There will be one registration date as set by the Executive annually but not later than May 31st. Registrations received after the regular registration date are considered late and are subject to a $100.00 late fee. Please Note: New players to ELMHA will be exempted from the late fee.
REGISTRATION REQUIREMENTS
1. Registration fees are set by the Executive prior to the start of each hockey season.
2. A parent or legal guardian must sign the player registration form and accompanying waiver.
3. Registration is not considered complete until the Registrar/Treasurer receives all cheques and forms, and if applicable, birth certificates.
4. All cheques are to be made payable to East Lambton Minor Hockey Association (ELMHA), in the amounts and dates specified for the current hockey season.
5. When a cheque is returned, for whatever reason, the Treasurer will contact the parent/guardian. The parent/guardian is informed that:
a) The returned cheque must be replaced immediately, and before the player(s) step on the ice, with a certified cheque, cash or money order.
b) The parent/guardian is responsible for applicable bank and administrative charges
c) The player will no longer be able to participate in any ELMHA sanctioned event until payment is complete.
The Treasurer will also contact the player(s) coach and inform them that until further notice, the player will
no longer be able to participate in any ELMHA sanctioned event. The Treasurer will not disclose the
Reason. Discretion may be used for alternative replacement arrangements.
7. Any member of ELMHA with monies owing to ELMHA will be considered members not in good standing and will not be allowed to register until payment is made in full.
REFUNDS
Refunds of registration fees will be arranged on a pro-rated basis* up to and including December 31st
under one or more of the following conditions:
a. Presentation of a medical certificate
b. Player signing with OHL, OHA or AAA club
c. Player moving beyond the eligibility boundaries of the ELMHA
d. in the event there is no appropriate team for the player to play for
e. Other requests for refunds in special circumstances will be at the discretion of the Executive.
*Refunds will be granted according to the date the written application is received by the Registrar or Secretary and the following tables will apply:
Up to September 30 – 90%
During the month of October – 75%
During the month of November – 50%
During the month of December – Ø
No late charges will be refunded.
RELEASES
OMHA – ELMHA does not grant releases
OWHA – ELMHA does not grant releases for lateral movement. ELMHA will grant a release to play at an A/AA level upon proof of a player making the team that the player was given Permission To Skate form to try out for.
In the event a team cannot be iced (not enough players as per OWHA team composition policy) ELMHA will release members in good standing as requested after the first scheduled ice time for the team.
SECTION FOUR - EQUIPMENT AND UNIFORMS
ELMHA COLOURS
All ELMHA teams will wear the same sweaters. The uniforms are currently the colours of the NHL Anaheim Ducks with the current ELMHA logo and socks selected by the Executive.
ELMHA LOGO
1. The ELMHA Logo is the property of the Association and may not be used by anyone without express
written permission from the Executive.
2. Teams wishing to purchase merchandise with the ELMHA logo, must purchase these products through
the ELMHA using their official supplier(s), if applicable. If the merchandise is unavailable through the
supplier, then special written permission to use the logo may be granted.
APPROVED PLAYER’S EQUIPMENT
1. All players’ equipment will be CSA approved and will follow the OMHA and/or OWHA applicable guidelines.
MOUTHGUARDS
1. It is mandatory for all players to be equipped with proper fitting mouth guards, as per OMHA guidelines, and strongly recommended as per OWHA guidelines when participating in any ELMHA sanctioned event such as games and practices.
ELMHA EQUIPMENT
1. All equipment will be returned to the Equipment Manager/designate of in good repair at the end of the playing season.
2. All sweaters are the property of the ELMHA and must be returned to the Equipment Manager/Designate at the end of each hockey season.
3. Team Officials are responsible for the equipment allotted to their team.
4. Goaltending equipment is the responsibility of the player and the parent/guardian must sign for it at the beginning of the year.
5. Game sweaters are the responsibility of the Team Officials. Game sweaters must be returned to the Team Officials after each game. Players are not to wear game sweaters for any reason other than an ELMHA sanctioned events and games, unless approved by the Executive prior to the event.
6. The Executive must approve all equipment, uniforms, jackets and trophies.
7. No subsidized equipment, clothing or apparel may be purchased without approval of the Executive.
8. ELMHA offers goaltending equipment for all levels of play as required.
SECTION FIVE - PLAYER MOVEMENT
UNDERAGE PLAYERS
1. Players are encouraged and expected to play in their appropriate age division. Exceptions to this rule will be considered on a case by case basis by the Executive with respect to the best interests of the child involved.
TEAM SELECTION
1. The Executive reserves the right to determine the number of players for any team within our Association.
2. REP team tryouts are open to any player eligible by age and residency.
3. The coach of the team will make REP team selection, as soon as reasonably possible following the 3rd tryout. A list of players is to be filed with the Executive immediately upon completion of team selection.
4. Only those players participating in REP tryouts will be signed to REP CHA Player Registration Certificates. An exception to this rule may be made for a player moving into the ELMHA area after the tryout deadline or a player moving into ELMHA that may return to the association from an A/AA/AAA team.
5. In a case where there is a single entry team in an age division the Executive will make the final determination whether the team is of sufficient calibre to play REP hockey.
6. If there are insufficient numbers to ice a team, registered players will be issued a Letter of Permission to play in another center. Those players will be required to register with their home center the following season.
7. In a case where there are two (2) or more Local League teams in an age division, they shall be equally balanced. The teams will be selected using the following procedures:
a. All coaches involved will rate all the players using the format provided by the Executive
b. All coaches involved will agree on the ratings
c. Coaches will provide as much information as possible on the player’s ratings
d. Members of the Executive will divide the teams as equally as possible
e. The Executive will move no more than 2 players at a time if the teams are not equal.
NOTE: Any Executive member with children involved at the local league level will be ineligible to participate in the process of that particular age division.
8. After the final team selections have been made, the appointed Head (and Assistant) Coach(es) is (are) then free to recommend the rest of the team officials, if those positions are recruited from the player’s parents/legal guardians.
PLAYING OR ICE TIME
1. Local League Team Officials are to ensure that fairly equal ice time is given to all players. The Executive reserves the right to rectify the abuse of this policy.
2. Rep Team Officials are to offer fair ice time to all players. The Executive reserves the right to rectify the abuse of this policy.
3. No players shall participate in practices of another team, unless that specific player is rostered as an affiliated player to that team on the ice.
REP TRY-OUTS
1. Dates and times of rep tryouts for the current year will be advertised in the Watford Guide Advocate and the Glencoe Transcript and the Petrolia Topic the last two weeks of August. An attempt will also be made to contact all appropriately aged players, by phone, during the last two weeks of August.
2. Rep coaches can cut players after the second team tryout. The coach will also inform players and parents that the team roster will be named as soon as reasonably possible the day following the 3rd tryout.
3. Rep tryout fees, if so deemed, will be set by the Executive and all efforts will be made to ensure that the fees pay for the ice time required.
4. No refunds will be issued to those players that do not make the rep team.
AFFILIATED PLAYERS
Please see the ELMHA Affiliated Player Guidelines (updated August 2018) which can be found under either the Hockey Parents or Coaches tabs of the ELMHA website.
SECTION SIX - CONDUCT AND DISCIPLINE
ALCOHOL/ILLEGAL DRUGS
1. All ELMHA-sanctioned events, where minors are present, will be alcohol and drug free, including associated transportation, with the exception of ‘special-occasion’ licensed events.
CODE OF CONDUCT
1. Any violation of the ELMHA Rules of Operation or the ELMHA Constitution or the OMHA/OWHA Codes of Conduct, by any member shall render such member liable to disciplinary action in accordance with the Disciplinary Policy of OMHA (contained in the OMHA Manual of Operations)
SPEAKOUT
1. If a Team Official is accused of abuse or harassment, the Executive will immediately meet to discuss the details. Based on the information provided, they will make recommendations as to the required course of action. This can include but is not limited to:
a. Contact the OPP if necessary and follow any advice that they may offer
b. Inform the OMHA, OWHA as appropriate
c. Suspend the Team Official in question
d. Interview the complainant
e. Interview the parents of the team in question.
If the OPP conduct an investigation, the ELMHA must suspend their activities until the matter is concluded with the OPP. The ELMHA may then continue with disciplinary action if deemed necessary by the Abuse and Harassment Committee.
TEAM MEETINGS - PHILOSOPHIES
1. Each team will abide by and forward a copy of a standard team rules form to each family. The standard team rules will be established by the Executive and be relevant to each age division. Team Officials may offer written advice to the Executive regarding the content of their standard team rules.
2. Team officials will hold a team meeting at the start of the season to go over the standard team rules and outline what they want to accomplish during the year, with an Executive member present.
3. Team Officials will have their written standard team rules signed by the parents at this meeting.
POLICE RECORD CHECKS (PRC)
1. All Team Officials, Executive Committee members and any person(s) having direct contact with the players, including extra volunteers used at practices etc. must complete and pass a Police Records Check as part of the screening process.
2. The Executive Committee will co-ordinate Police Record Checks through their Designated Individual. Most OPP detachments do not make a charge for doing the PRC if it is to fulfill a volunteer position; however, if a fee is applied by the police service, ELMHA agrees to reimburse the applicant/volunteer for the cost of the PROC.
3. All Police Record Checks must be filled out through the Executive Committee on or before September 30. Failure of any applicant to comply with the requirement to have a Police Record Check completed in a timely manner will result in the member’s suspension from their duties until a clean PRC is provided. A new Police Record Check is required every 2 years.
4. Any applicant/volunteer with Criminal Code Convictions for which they have not been pardoned; or charges pending for certain offences or anything revealed under the Vulnerable Sector Screening or Pardoned Sexual Offender Database Check will not be allowed a direct service position with vulnerable clients, regardless of when they occurred.
These offences include, but are not limited to the following:
- Physical or Sexual assault; sexual exploitation; invitation to sexual touching; sexual interference;
- Current prohibitions or probation orders forbidding the individual to have contact with children under the age of 14;
- Indictable criminal offences for child abuse;
- Outstanding convictions or charges pending for any offence of violence, whether or not it involved weapons;
- Outstanding convictions or charges pending for any offence involving weapons;
- Outstanding convictions or charges pending for criminal driving offences (e.g. vehicular manslaughter);
In addition to the above, a volunteer/applicant may be asked to step down by ELMHA if convictions or outstanding charges involve:
- Any theft, fraud related convictions/charges within the last 5 years, save and except the position of Treasurer which carries no time limit;
- Any convictions/charges relating to Uttering Counterfeit Currency within the last 5 years, save and except the position of Treasurer which carries no time limit;
- Any convictions/charges relating to the use or possession of marijuana or other illegal substances within the last 5 years.
If an applicant/volunteer has convictions/charges relating to Impaired Driving, a letter will be sent to the applicant/volunteer from ELMHA advising them they are not allowed to drive children to and from games, practices or ELMHA sanctioned events.
If an applicant/volunteer fails a Police Record Check, a Member of the Executive Committee will contact that person to explain what has come back. That person will be given the option to resign their position, or if they feel the PRC is wrong, they will be given one week to resolve the matter with the OPP. A letter clearing them will be required. If a letter cannot be obtained within the week, that person will be given the option of resigning or being removed from their position until the matter can be resolved. All of this will be done in total confidentiality and the reason will not be divulged to anyone, outside of the Executive. Once an applicant/volunteer is accepted for a position, he or she is obligated to inform the Executive if he or she is charged or convicted of any offence under the Criminal Code of Canada or under any other provincial or federal statute or regulation.
Applicants may be rejected as a result of other information gained during the Police Record Check process, through the screening process as a whole, or as a consequence of other factors. These factors may include such factors as prior suspensions by on-ice officials for misconduct on the bench. The applicant has the right to know why he or she is being refused, and may appeal to the Executive Committee in writing.
TWENTY-FOUR HOUR COOL DOWN PERIOD
1. All Members of the Association must abide by the 24-hour cool down period. When the 24 hours has passed, the Member may then initiate contact to solve the problem.
2. The member must follow the standard team rules signed at the beginning of the season.
COMPLAINT PROCEDURE
1. All members of the ELMHA with a complaint or problem must follow the complaint procedure as outlined in the standard team rules. If a satisfactory result is not obtained by following this procedure, the Member may approach the Executive, in writing, to obtain a result satisfactory to both sides.
2. The signed written complaint is to be forwarded to the President/Designate. The President/Designate will then forward the written complaint to the appropriate party for their response, in writing.
3. All parties to the complaint have the option of appearing at the next scheduled Executive Meeting to resolve their complaint.
4. All complaints and responses to complaints relating to any member of the ELMHA must be in writing including members of the Executive. Each Executive member must sign the back of the original letter entered into the minutes of that meeting. The Executive will not listen to or deal with hearsay.
5. All decisions of the Executive are final, no exceptions will be granted, unless the decision is reversed by the OMHA, CHA or OHF at the complainant’s expense.
6. All letters must be received by the Executive on or before April 15th of the current season. Letters will not be accepted after this date.
7. All response letters to the complaint will be mailed by the Executive.
ABUSE AND HARASSMENT COMPLAINT PROCEDURE
1. All complaints or concerns must be in writing
2. All letters given directly to the President/Designate (no copies are to be made before the President/Designate reviews the complaint letter)
3. The President/Designate will convene a meeting of the Executive Committee in a timely fashion in order to deal with the complaint as submitted.
4. If the Executive Committee decides the complaint warrants further investigation, a letter is to be sent out (either hand delivered or registered mail) with the complaint letter to the person(s) being complained about asking for a detailed response within seven days. Once the response letter is received back, the Committee will conduct an investigation.
5. The Executive Committee follows through with discipline (if necessary).
APPEAL PROCEDURE
1. If the person(s) being disciplined wants to appeal the decision, they must write a letter to the ELMHA President/Designate requesting an appeal and why they feel they should be granted an appeal (they must have new evidence or witnesses to justify the appeal) within seven (7) days after the decision.
2. The President/Designate then has seven (7) days to decide whether to grant an appeal. Appeals will not be granted on the basis that the person being disciplined doesn’t like the decision; they must have a compelling reason.
3. If an appeal is granted, the Executive talks to the person appealing and examines the new evidence with the Executive Committee at the next Executive meeting to decide whether or not to overturn the original decision. The disciplinary action stands until a decision is made regarding the appeal.
4. If an appeal is not granted, the appellant has the right to take the next step and go to the OMHA.
5. There is a $100.00 fee payable to East Lambton Minor Hockey to request an appeal.
The fee is refunded only if the appeal is denied.
CONFLICT OF INTEREST
1. As per the By Law, Conflict of Interest, Section 9.02 10, (a), (b), (c), (d), and (e).
CONFIDENTIALITY
1. As per the By Law, Confidentiality, Section 9.02 12.
2. Confidentiality is an absolute must when dealing with matters pertaining to the ELMHA. Discussion at the Executive meeting is confidential, the decisions are public information.
UNSUPERVISED DRESSING ROOMS
1. Dressing rooms must be supervised at all times with at least two (2) Team Officials present.
FEMALE PLAYER DRESSING ROOM POLICY
1. This policy pertains to all age divisions. All female players will be assigned one dressing room separate from the male players when changing into their equipment.
2. Team Officials will assign two females to supervise the dressing room when it is being
occupied by a player of their team.
3. Team officials will inform female players that the dressing room may be shared with female referees.
4. Female referees will be advised where the separate dressing room is located upon arrival. They will also be informed that the dressing room may be shared with female players.
SHOWER ROOM POLICY
1. Team Officials, Referees, Executive members and Parent Reps will never shower with players. The following exception applies: Player who is refereeing will be permitted to shower in the referee’s room.
2. Shower rooms must be supervised at all times with at least two (2) Team Officials present. .
TRANSPORTATION OF ATHLETES
1. The ELMHA will pay the same-day-return cost of a highway coach for any team, competing in an OMHA Final using the following formula: (total cost of bus/total number of seats on bus) X total number of players and support staff= amount ELMHA pays. The teams must have participated in 50/50 draws starting at the semi final to be entitled to the bus fund.
2. A minimum of Two (2) quotes for bussing costs must be obtained by the team for presentation to the Executive for approval prior to the beginning of the series.
3. All bussing contracted for ELMHA teams to transport ELMHA players, Team Officials and parents/legal guardians, to ELMHA sanctioned events, will be alcohol free.
4. In lieu of transportation, teams qualifying for OWHA provincials will have their entry fees paid.
INJURIES (RETURN TO PLAY)
1. The trainer will fill out an OMHA or OWHA Case Report any time a player is removed from the ice due to injury. A copy of the Case Report will be forwarded to the OMHA/OWHA Center Contact. The trainer will retain the original.
2. The trainer will fill out an OMHA/OWHA Canadian Hockey Injury Report and an OMHA/OWHA Case Report any time a player is removed from the ice and requires medical attention due to injury. A copy of the Injury Report and Case Report will be forwarded to the OMHA/OWHA Center Contact. The trainer will retain the original.
3. The OMHA/OWHA Center Contact will forward a copy to the Regional Executive member (REM) and the OMHA. If the injury is serious the OMHA/OWHA Center Contact will inform the REM and the OMHA/OWHA immediately.
4. Any player requiring medical attention due to an injury will need to produce a doctor’s note, to the trainer, to return to play.
RELEASING CHILDREN FROM SUPERVISION
1. As per ELMHA standard team rules.
DISCIPLINE
1. Written complaints about members will be dealt with individually by the Executive as per the complaint procedure.
2. After thorough investigation, the Executive will make a decision and inform the member, in writing, of that decision.
3. All written complaints, written responses, documentation pertaining to the complaint and the ELMHA’s written response will be kept on file with the ELMHA.
4. Disciplinary action may include but is not limited to the following:
- a meeting with the Executive
- a meeting with the Executive and complainant
- a letter of apology
- a short term suspension from all or some ELMHA sanctioned events and activities.
- a long term suspension from all or some ELMHA sanctioned events and activities.
- a permanent suspension from all or some ELMHA sanctioned events and activities.
- return ELMHA equipment.
- reimburse funds.
5. There will be zero tolerance for members who abuse the alcohol, illegal drug, affiliation rule and abuse and harassment policies of the ELMHA.
SECTION SEVEN - COACHES/MANAGERS/TRAINERS/PARENT REPS
1. All Team Officials must be registered on CHA Team Officials Registration Certificates and Approved Rosters. Only approved Team Officials will be allowed on the bench during any game.
2. QUALIFICATIONS – as per the current OMHA/OWHA Manual of Operations, Section Regulations, Sub Section Team Officials.
3. Once coaches have been selected to coach a team, they have two weeks to complete and submit a Police Reference Check to ELMHA.
RESPONSIBILITIES OF THE HEAD COACH
1. Follow the By Laws and Rules of Operation of the ELMHA.
2. Attend all ELMHA scheduled Team Official’s meetings.
3. REP – Select the players for the Rep teams. LOCAL LEAGUE – Evaluate and rank Local League players so that the Executive can make an informed decision when evenly dividing the teams.
4. In conjunction with the other Team officials, be responsible for the team during all ELMHA sanctioned events.
5. In conjunction with the other Team officials, plan and execute all practices and game plans.
6. Be responsible for all ELMHA equipment and all ELMHA coaching materials
7. Collecting all ELMHA sweaters after each game.
8. Hold a team meeting at the beginning of the season to outline the standard team rules to players and parents/legal guardians.
9. Attend a minimum of 80% of your team’s games and practices.
10. Other duties as required.
RESPONSIBILITIES OF THE ASSISTANT COACH
1. Follow the By laws and Rules of Operation of the ELMHA
2. In conjunction with the other Team officials, be responsible for the team during all ELMHA sanctioned events.
3. In conjunction with the other Team officials, plan and execute all practices and game
plans.
4. Assist with collection of team sweaters and equipment
5. Helping players with equipment in the dressing room
6. You must attend a minimum of 80% of your team’s games and practices.
7. Other duties as required.
RESPONSIBILITIES OF THE MANAGER
1. Follow the By Laws and Rules of Operation of the ELMHA
2. In conjunction with the other Team officials, be responsible for the team during all ELMHA sanctioned events.
3. REP – Provide a player list to the Registrar immediately following Rep selection
4. Locate dressing rooms for the team each ice time
5. Fill out game sheets
6. Collect team copies of game sheets after each game
7. Ensure that the dressing room is locked and left tidy
8. Maintaining a record of individual and team statistics, if required
9. Ensure newspaper game reports are forwarded to local newspaper
10. You must attend a minimum of 80% of your team’s games and practices.
11. Informing all players and/or parents/legal guardians of games and practices as well as passing on information from the Team Officials and the Executive.
12. Other duties as required
RESPONSIBILITIES OF THE TRAINER
1. Follow the By Laws and Rules of Operation of the ELMHA
2. In conjunction with the other Team officials, be responsible for the team during all ELMHA sanctioned events.
3. Ensuring first-aid kit is stocked and water bottles are available for each activity where they are required
4. Complete medical information forms for all players and maintain a file of same
5. Checking all player’s equipment prior to games and practices
6. Make necessary repairs and adjustments. If beyond the scope of the trainer, inform the parent/legal guardian of what is required.
7. Leading team in stretching exercises prior to ice time
8. Attending to injured players
9. The trainer will fill out an OMHA/OWHA Case Report any time a player is removed from the ice due to injury. A copy of the Case Report will be forwarded to the OMHA /OWHACenter Contact. The trainer will retain the original. If the injury is serious the OMHA /OWHACenter Contact will inform the REM and the OMHA /OWHAimmediately.
10. The trainer will fill out an OMHA Canadian Hockey Injury Report and an OMHA Case Report any time a player is removed from the ice and requires medical attention due to injury. A copy of the Injury Report and Case Report will be forwarded to the OMHA Center Contact. The trainer will retain the original. If the injury is serious the OMHA Center Contact will inform the REM and the OMHA immediately.
11. Any player requiring medical attention due to an injury will need to produce a doctor’s note, to the trainer, to return to play. The trainer will attach the note to the original injury Report.
12. Attend a minimum of 80% of your team’s games and practices.
13. Other duties as required.
RESPONSIBILITIES OF THE PARENT REP
1. Follow the By laws and Rules of Operation of the ELMHA
2 Attend all scheduled ELMHA Parent Rep meetings
3. Keep accurate records of all fundraising initiatives the team is approved to do. A fundraising report and all monies must be forwarded to the Treasurer immediately following the completion of any fundraiser.
4. Submit a timely request for the team’s money to the Executive when the funds are required stating the reason for requesting the funds. This request must also be signed by the Manager of the team
5. Other duties as required.
SELECTION OF COACHES
1. All coaching candidates must apply in writing by the application deadline established.
2. Candidates ideally should have experience as both a player and a coach.
3. Overall player improvement and enjoyment are more important than the won/lost record of a particular team in rating coaching ability.
4. All coaches must be certified, or be able and willing to become certified, as per the current OMHA/OWHA Manual of Operations, Section Regulations, Sub Section Team Officials.
5. All candidates will be interviewed and selected by the Coaching Selection Committee. At that time they must be prepared to outline their plans for the upcoming season.
6. AE Coaching selection will take place after the Rep team for that age group has selected their team. Local League Coaching selection will take place after the AE team for that age group has selected their team, as appropriate.
7. All Team Officials must be approved for their positions by the Executive.
8. All Team Officials shall have their duties outlined in writing by the Executive and failure to follow those guidelines shall result in that team official being suspended.
9. The team officials must follow the By Laws and the Rules of Operation of the ELMHA and decisions of the ELMHA Executive in regards to the best interests of the ELMHA. Failure to do so shall result in immediate suspension.
10. Any applicant that has been previously suspended by the ELMHA will be dealt with on an individual basis.
11. All applicants must agree to a Police Records Check by the OPP as per the OMHA’s Prevention Services Guideline. Failure to comply with this request or a failing result may disqualify a candidate.
ON-ICE HELPERS
1. On-ice helpers are recommended by the coaching staff and approved by the Executive.
2. All on ice volunteers must be approved by the Executive must be at least two years older than the age division on the ice and must wear full approved equipment as outlined in Section Four.
3. The following criteria for on-ice helpers will apply:
- 14 and Under – Full Equipment
- 15 and Above – Coaches required equipment
- On-ice volunteers must be minimum 2 years older than the age group they are assisting with.
- 18 and under in our organization – no PRS, no police check required
- 18 and under not in our organization – no PRS, police check required
- Over 18 – PRS and CRC
SECTION EIGHT - OFFICIALS
OFF-ICE OFFICIALS
1. Off-Ice officials must conduct themselves accordingly. Off-Ice officials must be unbiased at all times while performing their duties in the time box. Cheering for their team while in the time box is not acceptable.
2. At least one off-ice official should have experience in the time box.
3. Off-Ice officials must be at least sixteen (16) years of age for games of PeeWee and above and at least fourteen (14) years of age for all other games.
SECTION NINE - SUBSIDIZATION
COURSES
1. The ELMHA will pay the cost for any approved coach to attend an OMHA approved NCCP clinic up to and including the NCCP Intermediate Level. The ELMHA will pay the cost for any approved coach to attend an OMHA approved NCCP coach level Refresher clinic. In order to be reimbursed, coaches will provide a receipt and a photocopy of their NCCP certification.
2. The ELMHA will pay the cost for any approved trainer to attend an OMHA approved HTCP clinic up to and including Level 2. The ELMHA will pay the cost for any approved trainer to attend an approved course to re-certify their Level 2. In order to be reimbursed, trainers will provide a receipt and a photocopy of their HTCP certification.
3. The ELMHA will pay the cost of any Member, who is required to have prevention Services Certification, to attend and OMHA approved PRS clinic. In order to be reimbursed, Members will provide a receipt and a photocopy of their PRS certification.
4. ELMHA will keep on file an updated list of all certified Team officials and will encourage head coaches to choose from that list following the selection of the teams.
5. New Referee Clinic costs will be reimbursed at the discretion of ELMHA executive provided that an adequate amount of games are refereed.
EXECUTIVE EXPENSES
1. All Executive members attending the OMHA/OWHA AGM will have their receipts reimbursed to a maximum of $25.00 per day for cost of food. Hotel expenses will be paid in advance by the ELMHA
2. Executive members attending meetings out of town, required by their position on the Executive, will receive $0.35 per kilometre.
3. Executive members will be reimbursed for out of pocket expenses such as long distance charges, fax paper, postage etc.
Preventative Services
1. All Executive members, Team Officials and Parent Reps are required to attend an Approved Abuse and Harassment Clinic, as soon as possible, at the beginning of the season. This clinic will be reimbursed by the ELMHA as above.
2. All Executive members completing this course must show proof of their PRS number to the President.
50/50 DRAWS
1. All proceeds from 50/50 draws are to be submitted to the Executive to offset team expenses incurred during playoffs.
SECTION TEN - GAMES, PLAYOFFS, TOURNAMENTS, EXHIBITIONS
ADMISSION AND SEASON PASS
1. The cost of the Season Pass is to be determined by the Executives of the ELMHA prior to the start of the Season according to their policies currently in place.
2. All ELMHA Executives are given a Season Pass to both Centres.
3. All approved team officials are given a Season Pass from either SHL or LMLL as per their policies currently in effect.
4. Regular Season and Playoff Game Admittance charges are not to exceed those prices as set by SHL or LMLL.
5. Referees will be paid from the gate fees collected at the respective arenas.
6. The collection of Gate Fees at the Watford Community Arena is the responsibility of the appointed representative of ELMHA and the revenues derived there from for the sole use of the association. The collection of Gate Fees at the Brooke Alvinston Inwood Community Complex is the responsibility of the appointed representative of ELMHA and the revenues derived there are as well for the sole use of the association.
PLAYOFF GAMES
1. All ELMHA playoff games are governed by their respective leagues and the OMHA/OWHA.
TOURNAMENTS
1. All Tournaments must have a sanction permit from the OMHA/OWHA. This permit must be prominently displayed at all tournaments.
2. All Tournaments must follow the OMHA/OWHA Tournament Regulations.
3. All Tournament rules in addition to the OMHA/OWHA Tournament Regulations must be provided to each team registered as well as being posted in and around the Convenors table.
4. All Tournament budgets are to be approved by the Executive.
5. All Tournaments will be alcohol free.
6. Each team in the ELMHA will be provided with a tournament fund, the amount to be established annually by the Executive. This fund will only be used for tournament entry fees and if necessary, tournament travel permits. Any unused monies will remain in the ELMHA’s general operating account.
EXHIBITION GAMES
1. Exhibition games are arranged by the Team officials.
2. Team Officials must notify the Referee in Chief of the game so officials can be arranged.
3. Team Officials will arrange for the door to be covered through the appointed representative of ELMHA for the Watford Community Arena or the Brooke Alvinston Inwood Community Complex as appropriate.
ALL-STAR GAMES
1. ELMHA will not deter players from going to the All-Star games. ELMHA will not incur any of the costs associated with attending and will not determine who is selected. It is the coach’s responsibility to assess the players.
SECTION ELEVEN - PICTURES
PICTURES
1. The ELMHA will organize team and individual photograph sessions.
2. The Secretary contacts photographers in August or early September to compare pricing and arrange a photo night.
3. When the Secretary has decided on the date, a large dressing room should be booked for the pictures to be taken in.
4. The Secretary completes a schedule and notifies the Parent Reps for each team of their photograph time.
5. Players should come to the arena dressed except for skates at least 15 minutes prior to their time. All players should be ready to go if we are ahead of schedule.
6. The Secretary should have already given the Parent Reps order forms from the photographer. These need to be completed in advance of having the picture taken. The player hands this to the photographer immediately prior to having their picture taken.
7. The Secretary is responsible for distributing the photos to the Parent Reps of each team.
8. If a re-take is required, parents are responsible for the cost unless there is a problem with the picture. The Secretary must be notified if a re-take is required and a night will be arranged.
9. Refrain from asking the photographer to take additional shots as this puts everyone behind.